The board met last night, your notes still have to be deciphered, and the grant application is due before the 31st. Roona writes the minutes in your own template, highlights the lines that overrun the approved budget before the general meeting, prepares the letter to members and carries your annual report into the funder’s form. Voting, speaking for the association and signing stay with the committee.
An association runs on volunteers and on their evenings. The board minutes, the annual report, the grant application due before the 31st, the letters to members: the paperwork comes before the project, and usually after 9 pm. Roona takes that share over in Word, Excel and Outlook, working from your templates, your past minutes and the documents you upload, citing the document and the page. Roona decides nothing: voting, speaking for the association and signing stay with the committee.
Attendance, discussion, decisions carried and deadlines, in your template. The vote and the approval stay with the board.
The gaps calculated and highlighted in the sheet, with the chart. The decision stays with the board.
The message ready in your drafts, clear and complete. Nothing goes out without your click.
An assistant that hands back a finished file in your own template: board minutes and annual report in Word, the budget highlighted in Excel, the letter to members drafted in Outlook. You write one sentence in plain language, you read it over, you send it.
Yes, from your notes or from a recording of the meeting, up to two hours long: attendance, discussion, decisions carried, deadlines. Anything that was not voted on is not presented as a decision, and the board approves the minutes.
Yes. Upload your minutes, your annual report and the funder’s form: Roona carries the year’s results and the project into the sections requested, citing your documents. The figures and the commitment stay yours.
No. Roona reads a tracking sheet, compares approved against committed, highlights what overruns and prepares the comment for the general meeting. Keeping the books stays with your treasurer and their software.
No, never. Roona does not screen, assess or rank any person: the EU AI Act classes those uses as high risk. Roona prepares the advert and the reply letters, the choice belongs to the committee.
Yes. Upload the statutes, the internal rules and the minutes into the memory: ask the question, and the answer cites the article and the page. What is not in your own texts is not in the answer.
No, Roona prepares them. The message lands in your drafts, with the times, the venue and what to bring. Nothing leaves your mailbox until someone clicks Send.
Yes. Encrypted in your browser, hosted in Europe, kept separate by workspace, never used to train a model. Files on minors stay in their own workspace, and you delete what you want when you want.
Yes. The memory is organised into workspaces, one per section or per committee if you want, with separate rights. The Business plan, on request and priced per seat, adds the accounts, shared credits, roles and an audit log.
The documents uploaded stay in the association’s workspace, not in the head of the outgoing secretary. The next committee finds the statutes, the minutes and the files uploaded, and picks up where you left off.
20 € excl. VAT per month and per account, no commitment: the assistant, the document memory, the file generators, the Office add-ins and the Studio, 100 credits a month. 14-day trial, no bank card.