It is a piece of software you hand a whole task to: it goes and finds the information in your own documents, uses it, and hands you back a finished file, ready to send. RoonaWorks is a European AI, hosted in Europe under GDPR, designed for professionals who run a practice, a firm or a trade and have neither an IT department nor time to spend in training. Every feature, one subscription at 20 euros a month excluding VAT, fourteen days of free trial with no credit card. Here is the full list, and each feature leads to its own detail page.
Speak, and drop in your documents
One conversation for everything
Write an email, build a spreadsheet, track down a figure, put together a flyer for Saturday: today every one of those jobs has its own software, its own tab and its own password. RoonaWorks is an AI assistant for small businesses that takes all of it in a single thread, in plain English, and hands the work back to you finished.
What it costs you today
Ask for everything in the same place
An AI assistant built for working professionals
How you use it, in three moves
The right way to answer, chosen for you
Roona does not make you repeat yourself
A morning with Roona
Roona Voice: speak instead of typing
Typing an email at eight in the evening after a day out on site, listening back to an hour-long meeting to pull out ten lines: that is time you never get back. With Roona Voice, you speak, it listens, it transcribes, and it turns what you said into an email, a task, a note or a set of meeting minutes ready to send.
What typing everything costs you
Dictate an email instead of writing it
The business’s emails, written by voice
Meeting minutes, without listening back
Dictation that files itself
From spoken word to finished file
In three moves
A day where you type nothing
Your documents, understood
The clause is somewhere in one of the forty PDFs in the folder, and you can no longer remember which one. Drop your files in: Roona reads your PDFs, summarises them, analyses them and answers with the exact passage, the file name and the page number, which you open in one click to check for yourself.
Searching through documents, as it stands today
An AI that reads your PDFs, and everything else
Ask your questions, get the source
Summarise a document in a minute
Document analysis, beyond the summary
One knowledge base per subject
In three moves
What Roona hands back
Deliverables ready to send
The content takes you ten minutes, the formatting takes you the whole afternoon. Roona does not hand you text to copy out again: it hands you the finished file, in your brand style, in the format you already send, Word, Excel, PowerPoint or PDF, and all that is left for you to do is read it through.
The real cost of formatting
Write up meeting minutes
Complete PowerPoint presentations with AI
Format a Word document, create a PDF
Your Excel spreadsheets
Quotes and sales proposals
In three moves
What you get back, and in what form
Roona Studio: your visuals
A badly framed photo from a job site, a poster that has to be out by Saturday, a visual for this month’s newsletter: either you spend the evening on it, or you call a graphic designer for three small edits. Roona Studio brings together more than 90 tools that produce your images, your marketing materials, the visuals for your slide decks and your videos, in your brand style.
What a visual costs you today
Photo and retouching
Your brand picked up once and for all
Your marketing materials
The visuals for your slide decks
Video and voice-over
In three moves
Web research and analysis
Check a price, make sense of a piece of regulation, look into a prospective client: you open ten tabs and you are still not sure what you have read. Roona goes and finds the information at the moment you ask for it, cross-checks several sources, and hands you a summary in which every statement links back to the page it came from. And when that summary has to end up in a meeting, Roona builds it into a slide deck, sources included.
The ten tabs of a Friday afternoon
Today’s information, not last year’s
An in-depth study of a subject
The comparison delivered as a spreadsheet
From research to slide deck
You can check everything
In three moves
Where you already work
Roona inside your Office apps
The file is already open in front of you. Roona installs into Word, Excel, PowerPoint and Outlook as a pane down the side of the screen: your AI assistant works in the document you have open, you copy nothing across and you never change windows.
Why the pane changes everything
Excel: tables, formulas and analysis
Word: write, rephrase, structure
PowerPoint: slides and speaker notes
Outlook: reply, summarise, file
How you install it
Roona shows you before changing anything
Email and calendar
Two hundred unread messages, threads thirty replies deep, and meetings to squeeze in between two trips out. Connected to Gmail and Outlook, Roona sorts, summarises, prepares your replies and books your appointments. Nothing goes out until you have read it.
The Monday morning inbox
The morning sort and summary
The thirty-message thread, brought down to five lines
Replies ready to read over
Your diary kept up to date
The follow-ups nobody finds time for
In three moves
Your own tools, connected to Roona
Your quotes are in one piece of software, your customers in another, your files in a third, and you are the one carrying information between the three. Connect them to Roona: it goes and fetches what it needs, uses it during the mission, and you keep control, tool by tool, over what it is allowed to see.
The time spent playing postman : Copying an address from the accounting software into a letter, pulling a figure out of a spreadsheet to put it in an email, finding a product reference in a catalogue to paste it into a quote. Each of those takes two minutes and shows up nowhere. Added up over a week, those round trips are what fill your evenings, and they are exactly what you are trying to get rid of when you set out to automate admin tasks.
What is already connected : Gmail and Outlook for your messages and your calendar, Google Drive and OneDrive for your files, Trello, Asana, Notion or Jira for the team’s tasks. You connect once, through the provider’s official sign-in, and Roona works on what you already have. Nothing to copy over, nothing to migrate, and no new address to give your customers.
Your business tools join the mission : You can connect your own tools, the ones specific to your sector, the ones a contractor built for you. Their functions become available to the agent during the mission: it calls them at the right moment, in the flow of the work, and you no longer have to act as the go-between between it and your software. That is what separates an assistant that writes text from an agent that sees the job through.
A catalogue of verified apps : A catalogue of already verified applications is waiting for you. You choose the ones that are genuinely useful to you and connect them without any technical setup: nothing to install on the computers, nothing to fine-tune, no settings file to fill in. You stay on your own trade while the connection is made in a few clicks.
A morning without a single copy and paste : A customer calls about a job. Roona finds their record in your management software, uses your prices to write the quote, puts it in your brand style, creates the follow-up task for ten days later and prepares the covering email. You read it, correct one line, and send. You have opened no other software, and yet the file is complete in every one of them.
An AI tool that genuinely gives back time : The time saved does not come from writing faster, it comes from everything you no longer redo: searching, copying, reformatting, remembering to chase. That is what sets an AI productivity tool apart from a plain text generator. You measure the difference on Friday evening, by what has not been left to do.
Control, tool by tool : You open what you want, when you want, and you close it again the same way. Anything you leave switched off is never passed on: Roona does not even know that tool exists. You can connect your calendar without connecting your files, or the other way round, and withdraw an access in a single step from your account, without having to write to us.
What runs without you
Your tasks in one place
What people ask of you arrives in an email, in a meeting or over the phone, and ends up in a notebook, on a sticky note on the screen, or nowhere at all. Roona spots those commitments, turns them into tasks with a due date, and keeps them up to date in the same place as the tools you already use.
The promises that get lost : You said yes in a meeting, you promised a price over the phone, a customer chased you in a thread you read standing up. None of it is written down in the same place. What costs you is not the forgotten task, it is the quarter of an hour spent every evening trying to remember what you promised to whom.
Your tasks created without typing them twice : Roona spots the commitments in your conversations and in your messages, and suggests the matching task. Managing the company’s email no longer means rereading the whole inbox to find out what is expected of you: anything that calls for action is picked out by the AI, pulled from the pile and filed in your list.
Due date, priority, owner : Every task carries a date, an urgency level and the person who is dealing with it. You see at a glance what falls due this week, what is running late and what can wait. You ask in plain English “what is overdue on my side”, and you get the list, not a dashboard to decipher, and not a project management tool to learn before you can read it.
The customer follow-up that never gets forgotten again : The quote goes out on a Thursday, the follow-up task is set for ten days later. When the day comes, it comes back with the message already written, with the history of the file and the right tone. It is automated customer follow-up right down to the last line: the only thing left to do is read it and send it, because nothing goes out without you.
Linked to your team’s tools : Trello, Asana, Notion, Jira and others: your tasks stay where your team already works. You are not keeping two lists in parallel and nobody has to change their habits to suit you. What Roona creates appears in your tool, and what your colleagues write there, it sees too.
In three moves : You say what you have to do, or you let Roona spot it for you. You confirm the date and the person concerned. You ask for your list whenever you need it, in the morning over coffee or before you leave the office. There is no method to adopt, no columns to create, and no ritual to keep up for it to work.
An ordinary week : Monday, the meeting produces six actions, four of them for you. Tuesday, a customer asks to push back a delivery, and the task creates itself. Thursday, last week’s quote follow-up comes back with its draft. Friday evening, your list is empty, not because you ignored it, but because nothing fell through the cracks.
Roona proposes, you approve : Before acting, Roona sets out what it is going to do, step by step. You correct one step and let the rest run. A task can be prepared for you, a price, a reply, a piece of research, but the decision to close it is yours. No action is taken behind your back, and nothing is marked done unless you have said so.
Routines that run on their own
There are jobs you redo exactly the same way every time: the Monday round-up, the monthly report, the watch on your markets, the Tuesday follow-ups. A task Roona has done well can be saved as a routine and replays on its own, at the time you choose, with a budget you set.
What you redo every week
Save what worked
Say when, in plain English
Automate your emails and your follow-ups
The monthly report that writes itself
The same routine, different values
A library already stocked
A condition before it acts
A budget, a ceiling, and autonomy you grant
The ground rules
Integrations and security
The question every business owner asks before dropping a client contract into an artificial intelligence: where does my data go, and who can read it. Roona is built by a European company, your files are encrypted before they are sent, hosted in Europe, and nothing you write is ever used to train a model.
The real question before you start
A European AI, built and run in Europe
Encrypted before it leaves, one key per document
What the European AI Act requires
Your connected tools, and access you can cut
On computer and on mobile
Credits without surprises
Leave with your data, or erase everything
Teams and organisations
Three people each using an artificial intelligence on their own, three subscriptions, no common rules and a bill you discover at the end of the month. Roona rolls out across the whole company: a shared budget with caps, roles, an audit log, and the content of each person’s work staying with that person.
What an AI that came in through the back door costs you : In most small businesses, artificial intelligence arrived without warning: a salesperson pays for a subscription on his own card, an office manager uses a different one, and client documents end up on personal accounts the company has no control over. Nobody knows what is being spent, or what has been uploaded where. Bringing the company’s AI tools into one place is, first and foremost, taking back that control.
A shared budget, a cap per person : Your credits are shared across the team and, if you want, you set a limit per team member. Nobody eats into anyone else’s share, and you see the end of the month coming instead of being caught out by it. The meter shows what has been used, by whom and for what kind of work. Going over the limit is a conversation beforehand, not a surprise on the invoice.
See adoption, never content : You follow who has logged in, who is really using Roona and how much each person consumes, without ever opening a conversation or a document belonging to your team. That is a deliberate choice: a business owner needs to know whether the tool is being used, not to read the team’s drafts. You steer the rollout without looking over anyone’s shoulder, and your team uses it without feeling watched.
Roles, joiners and leavers : You invite a team member in a minute, you give them a role, and the day they leave the company you suspend their account. Their access falls away immediately, including the connections they had opened to their email or to your files. The audit log keeps a record of the important actions: exactly what your accountant or your auditor will ask you for on the day of an inspection.
A twelve-person firm, in practice : The site manager dictates his site reports. The office manager prepares the quotes from the rate card. The owner does his Monday round-up and his follow-ups. Everyone has the same AI assistant for small business, the same company memory and the same brand style, and the documents produced finally look alike from one department to the next. That is the difference between one European AI, hosted in Europe under GDPR and deployed for everyone, and three isolated subscriptions on three personal cards.
How you roll it out, in three moves : You create the organisation and invite your team members using their work email addresses. You upload the company’s reference documents, rates, templates, brand guidelines, so that everyone works from the same base. You set the budget and the caps. The Enterprise plan is priced on quotation, and it includes team training and support while you get started.
What Roona does not do, and what happens to your data
Every feature says plainly where it stops, and what becomes of your files. It is all gathered here, instead of scattered at the foot of each block.
One conversation for everything : Roona decides nothing on your behalf and sends nothing without your say-so. It does not replace your accountant or your solicitor: it prepares, you check, you sign. And when it does not have the information, it tells you so instead of manufacturing an answer that merely looks right.
One conversation for everything : Your conversations are encrypted and hosted in Europe, under GDPR. What you write in the thread is never used to train an artificial intelligence, and your data never leaves Europe. You can export your conversations, or delete your account and everything in it, whenever you decide, without having to write to anyone and ask for permission.
Roona Voice: speak instead of typing : Roona does not listen continuously: recording starts when you start it and stops when you stop it. It sends no message without your approval. And a set of minutes remains a working document: it is not an official record, and a meeting with legal consequences always calls for a careful read-through on your part.
Roona Voice: speak instead of typing : Your recordings and their transcripts are encrypted and hosted in Europe, under GDPR. They are never used to train an artificial intelligence. You delete a recording whenever you want, and it disappears along with its text. Simply let the participants know when you are recording a meeting: that is the rule, and it applies to any tool.
Your documents, understood : Roona does not guess at what is written nowhere: if the information is not in your files, it tells you so rather than inventing it. It does not alter your original documents, it reads them: if you want a corrected version, it gives you a new file and leaves the original untouched. And it does not replace a professional’s review of a document that commits you legally.
Your documents, understood : Your documents are encrypted in your browser before they are sent, with a separate key for each document, and hosted in Europe under GDPR. They are never used to train an artificial intelligence. You remove a file from the space whenever you want, and it immediately stops being a source for any answer.
Deliverables ready to send : Roona does not invent your figures: the prices, the quantities and the lead times come from what you provide. It sends nothing on its own. And it does not sign in your place: the document waits for you, checked by you, before it goes anywhere.
Roona Studio: your visuals : Roona does not replace an art director on the day you overhaul your entire identity. It does not manufacture fake photos of your customers or your staff. The images it creates carry a mark showing they come from an artificial intelligence, because that is the European rule and because it is more honest towards the people who see them.
Roona Studio: your visuals : Your original photos and your creations are encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence. The visuals produced belong to you: you download them and use them for your business. The Studio is included in the RoonaWorks subscription, and it is also available on its own for those who only need the creative side.
Web research and analysis : Roona reads only what is publicly accessible online: anything behind a paywall stays out of reach, just as it does for you. It does not guarantee that a public page is telling the truth, which is exactly why it shows you where every figure comes from. It does not replace your lawyer or your accountant on a matter that commits you.
Web research and analysis : What you look into is your business. Your questions and the summaries produced are encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence. A watch on a competitor or a study for a new location stays inside your account, and you delete it whenever you want, along with the documents that came out of it.
Roona inside your Office apps : Roona does not open any file other than the one you are working on. It does not touch the parts you have not pointed to. And in Outlook it sends no message on its own: it prepares the draft, and sending remains your action, every time.
Roona inside your Office apps : Only what you submit is sent, encrypted, to servers located in Europe, under GDPR. The rest of your hard drive stays out of reach. Your documents are never used to train an artificial intelligence, and you can remove the add-in whenever you like without losing anything in your files.
Email and calendar : Roona sends no message in your name until you have clicked. It deletes nothing and never empties your inbox. It does not reply to people on its own while you are elsewhere, unless you have explicitly granted that permission.
Email and calendar : The connection goes through the official Google and Microsoft sign-in procedure: you never hand over your password, and you cut the access whenever you want, from your own account, in a single step. The content of your messages is encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence.
Your own tools, connected to Roona : Roona changes nothing in your software without telling you first, and it sends no message on its own. It does not go through your hard drive: only what you submit or what you have connected is in scope. Whatever passes through is encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence.
Your tasks in one place : Roona does not put you behind on tasks it made up: everything comes from what you wrote or said. It does not contact your customers of its own accord. Your lists and your messages are encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence. You disconnect a tool whenever you want.
Routines that run on their own : Everything a routine reads or produces is encrypted, hosted in Europe under GDPR, and never used to train an artificial intelligence. You see the history of every run, what it consulted and what it wrote, so there is never any doubt about what was done in your name. You pause a routine or delete it whenever you want, without losing the results it has already produced.
Teams and organisations : Roona does not grade your team members and produces no performance ranking. It does not read inboxes that people have not connected themselves. It decides nothing in place of a manager: it prepares, a person approves. And it does not replace a job, it removes the administrative share that stops each person doing the work they were hired for.
Teams and organisations : Documents are encrypted in the browser before they are sent, with a separate key for each document, and hosted in Europe under GDPR. Nothing is used to train an artificial intelligence. The list of subprocessors is public, so you can show it to your own client the day they ask, and a deleted account really is deleted, with everything it contained.