You are looking for an AI other than ChatGPT for your business: an artificial intelligence that works inside your Word, Excel and PowerPoint files, keeps your data in Europe under GDPR, hands you finished files and costs a fixed price. That is exactly Roona’s ground, at 20 euros a month excluding VAT.
This page answers one precise question: what changes if you replace a general-purpose assistant with Roona. You will find neither a table of green ticks nor a trial of a competitor here. The tools you already use do well what they were made for, and we will not pretend otherwise. Roona is built for a particular ground: the paperwork of a small business, the kind that spills over into evenings and Sundays.
Nobody looks for an alternative out of curiosity. You look to replace a tool because it does not quite do the job, and everything hinges on what is missing. In small businesses, five gaps come up every time.
A general-purpose assistant is made to talk about anything. The quote, the chase-up letter, the site report, the tender summary: Roona was written for these. The vocabulary of a building firm, a practice or an engineering office is not an exotic option: it is the daily routine it was designed around.
A general-purpose assistant knows a great deal and knows nothing about you. It has no idea of your prices, your terms, your last report, the way you word a reservation. Roona reads your documents, remembers them, answers with your figures and cites the page each piece of information comes from. You check in two seconds instead of taking it on trust.
Most assistants hand back text in a window. You then have to paste it, redo the layout, recreate the bullet points, find the right logo. Roona hands back a Word document, a PowerPoint presentation, an Excel spreadsheet, an email ready to go or a visual on brand. The work is finished when it hands it back.
A contract, a set of accounts, an execution plan do not get dropped just anywhere. Your files are encrypted in your browser before they are even sent, with one key per document, and they are hosted in Europe under GDPR. They are never used to train a model. That is not an intention, it is an architecture.
20 euros a month excluding VAT for all of Roona, 10 euros a month excluding VAT for the visuals Studio alone, no contract, cancellable in one click. You know what you pay before you start, and the fourteen day trial asks for no credit card.
Depending on the tool you want to replace, the difference is not in the same place. We will not speak ill of what you use: here is simply the difference in ground, depending on where you are coming from.
Replacing ChatGPT with RoonaWorks means keeping the conversation and gaining the memory and the deliverable. You drop in your documents once, and Roona then uses them to answer, citing its sources. You ask for the minutes of Monday’s meeting, it hands you the laid-out Word file, ready to send. And it follows you into Word, Excel, PowerPoint and Outlook, without switching windows or copying anything across.
You stay in your Office software: Roona installs there too, through a Word, Excel, PowerPoint and Outlook add-in. What changes comes down to three points. It is European, hosted in Europe under GDPR. Your files are encrypted before they leave and never train a model. The subscription is 20 euros a month excluding VAT, no contract, and it also includes creating your visuals.
You may already use a tool for marketing copy, note taking, scheduling or agents. These are serious tools, each cut for one use. Roona does not try to beat them on their own ground. It brings together in one place what a small business does every day: writing, reading its documents, following up a client, creating a visual, keeping track of its tasks.
All the better, you have nothing to unlearn. You talk to Roona as you would to someone on your team, by dictating or by writing, and you drag in a file when one is needed. There is no magic formula to remember and no vocabulary to learn.
One subscription, fourteen uses. Nothing to tick, nothing extra to install, apart from the Office add-ins when you want them.
One place to put your requests. Roona keeps the thread, from the first message to the delivered file.
Drop in your contracts, your minutes, your catalogues. Roona reads them, remembers them and answers with them, citing the page.
Word, PowerPoint, Excel, email, visual. A finished file, not a draft to reformat.
Word, Excel, PowerPoint and Outlook add-ins: it works in the document you already have open.
Your messages and your calendar in the same place as the rest of your work.
Dictate your request from the car or the site. It is often faster than typing.
What is to do, what is done, what is waiting for someone else’s answer.
What you redo every week runs without you, at the time you chose.
It goes and finds up-to-date information and tells you where it came from.
Photo, product, property, brand, video, voice. Included in the RoonaWorks subscription, or on its own at 10 euros a month excluding VAT.
Accounts for the team, shared credits, roles and an audit log.
Your accounts and your applications connect, so that it works with what you already have.
Encryption, hosting in Europe, compliance with the European AI regulation.
A flag on a page protects nobody. For a European AI to deserve the name, it has to be checked line by line. Here is the list of what can be verified.
Two plans and a fourteen day trial, with no credit card and no contract.
The visual creation studio on its own: photo, product, property, brand, video, voice. 50 credits a month.
All of Roona: the assistant, the memory of your documents, the Office add-ins, the Studio included. 100 credits a month.
Accounts for the whole team, shared credits, roles, an audit log, training and onboarding. Write to roona@roonaworks.com.
The first deliverable takes about ten minutes. Here is the order that works best when you want to replace a tool without interrupting the work of the week.
Fourteen day trial, no credit card, cancellable in one click.
Your terms, a standard quote, your last set of minutes. Roona already has what it needs to answer the way you would.
Not a test just to see: Monday’s minutes, the follow-up for the client who is dragging their feet, the overdue quote. You will know straight away whether it holds up.
The day it suits you, so that it follows you into Word, Excel, PowerPoint and Outlook.
For professional use, yes, and that is the ground it was made for. A general-purpose assistant chats and drafts. Roona reads your documents, answers with your figures, cites its sources and hands you a file ready to send, in Word, Excel, PowerPoint or Outlook. For chatting about anything and everything, the other one remains very good.
There is no best AI in the abstract, there is the one that fits your work. For a small business, three questions are enough to decide: does it know my documents, does it hand me a finished file, does my data stay in Europe. Roona was built to answer yes to all three, at 20 euros a month excluding VAT, and fourteen days of trial are enough to check it on your own files.
Several European companies offer alternatives, and each has its own ground: conversation, search, writing. Roona has chosen its own, the paperwork of a small business: it reads your documents, works in Word, Excel, PowerPoint and Outlook, and hands you a file ready to send, with hosting in Europe under GDPR.
Not quite. A general-purpose assistant answers on more or less anything, and does it well. Roona works for a small business: your documents, your Office files, your follow-ups, your visuals. On the office work of a small business, that is the ground it occupies.
You have nothing to relearn: you talk to Roona the way you talked to your assistant, by writing or by dictating. The difference plays out alongside the conversation. Drop in your documents once, it uses them to answer. Ask for minutes, a quote or a presentation, it hands you the finished file. Install the Office add-ins the day you want to.
Roona is one. It installs in Word, Excel, PowerPoint and Outlook through an add-in, it is hosted in Europe under GDPR, your documents are encrypted before being sent and never train a model, and the subscription is 20 euros a month excluding VAT, no contract.
In Europe, under GDPR. Your files are encrypted in your browser before being sent, with one key per document. They are never used to train a model, and the list of our subprocessors is public.
No. You dictate or write your request the way you would say it to someone on your team, and you drag in a file when one is needed. Nothing to learn by heart.
Nothing stops you, and many people do. You can keep a general-purpose assistant for chatting and hand Roona what has to come out as a file. The fourteen day trial is precisely there to see what switches over.
20 euros a month excluding VAT for all of Roona, 10 euros a month excluding VAT for the Studio alone. No contract, cancellable in one click. The trial lasts fourteen days and asks for no credit card.
There is an Enterprise plan, on quote: accounts for the team, shared credits, roles, an audit log, training and onboarding. Write to roona@roonaworks.com.